Rally Fees and such

[twowheelnut]

OK, now with the contract signed and delivered, let's get on with the other stuff. By the way, the room rate is 99/night for attendees and 49/night for committee members. I have some detail work with the hotel to settle up on and I will let you know when you can reserve your rooms. I should have this done Tuesday or Wednesday.

I think all we really need to resolve right now is the rally fee. I think we were at 20 or 25 bucks. Can we get this resolved so Dale can get the website up?

Andrew, go ahead and feed Dale the routes that you and cdogman are working out. And we need to discuss some possible fun contests for folks to earn the better door prizes, rather than handing them out via pull numbers.

Dale/Matt, can you forward a list of door prize donators from last year to Andrew? He's just itchin' to start dialing for dollars! :lol:

Matt, do you need anything from me on the banquet arrangements?

George, I'm ASSuming you're pretty much good to go with your SSK/BB plans? If so, give the details to Dale for inclusion in the website.

Dale, are you using your same graphics guy from last year? Just an idea, but maybe something with the honey comb theme used on Utah's road signs? :dntknw:

What else? Anyone?

 

[slapnpop]

And we need to discuss some possible fun contests for folks to earn the better door prizes, rather than handing them out via pull numbers.

Possibly a "fastest spark plug change" or something along that lines to reward technical skills?

 

[twowheelnut]

Exactly the kinda stuff I was thinking about... :good: Though, if Radman enters the fastest oil change contest, we'll hafta disqualify him. Too much practice with 1500 mile intervals! :lol:

 

[beeroux]

Spark plug contest should come with those replacement thread thingies for stripped threads. Forget what they're called. Sounds fun but possibly a bummer for the cross-threaded contestant.

SS/ BBG routes in rough form only. Considering Matt's idea about a 1K that swings by the hotel or whatever, then allowing BBG's to leave the state. There are a few roads in West-CO that absolutely rock and make nice loop portions for a long ride. Dale should just write up some nice hype for the rides, as I won't be dishing details to attendee's until the eve of the ride anyway.

As for the fee, again I must say that you should add up all the core staff, multiply that number by dinner and discounted room cost, and divide that by the max number of attendees, which I assume is capped at hotel capacity minus staff. As was stated before, it'll only bump the cost about $10 per attendee, and I think it's entirely kosher to do. The IBA for instance does this with major functions and nobody complains. A $30 "rally fee" is peanuts even for cheap Mo-Fo's.

Just my opinion.

Good job TWN for getting the contract nailed shut. It's mostly downhill from here.

GZ

 

[Ignacio]

Dale/Matt, can you forward a list of door prize donators from last year to Andrew? He's just itchin' to start dialing for dollars! :lol:
Matt, do you need anything from me on the banquet arrangements?

Not sure there is a distinct list....unless Dale has something. This link shows the sponsors.

Some folks that approached me from memory were Ziggy found a fair amount, sportbikeeffects.com donated a Power Commander I believe, and Garauld a custom backrest.

No, I'll get on the banquet and nail down details down this week to plug that amount into the equation.

 

[twowheelnut]

Cool, thanks, dudes!

 

[OrangevaleFJR]

I hoped that there would be a list of names and numbers for the various sponsors so I can go straight to the person with traction rather than having to go through finding the right person every time. Please let me know if anyone has any kind of contact information.

I'll have the routes to Dale in a couple weeks, I haven't even looked at that in a few weeks.

Question: Can we bring our own wine to the hotel meeting rooms? If so, it would be a LOT cheaper to buy wine in California and bring it there and a forum member that has to make that drive quite a bit has volunteered to bring and store multiple cases of wine. It might be nice to have a wine reception the first night.

 

[Ignacio]

I hoped that there would be a list of names and numbers for the various sponsors so I can go straight to the person with traction rather than having to go through finding the right person every time. Please let me know if anyone has any kind of contact information.
I'll have the routes to Dale in a couple weeks, I haven't even looked at that in a few weeks.

Question: Can we bring our own wine to the hotel meeting rooms? If so, it would be a LOT cheaper to buy wine in California and bring it there and a forum member that has to make that drive quite a bit has volunteered to bring and store multiple cases of wine. It might be nice to have a wine reception the first night.

Might ask Dale on the contact thing.

Reno treated it on a case-by-case basis and waived corkage fee on the few bottles that folks brought in. I really doubt they're going to let us run amok and do it for a case+. I'll ask when I call Todd to nail down meal details.

 

[twowheelnut]

Question: Can we bring our own wine to the hotel meeting rooms? If so, it would be a LOT cheaper to buy wine in California and bring it there and a forum member that has to make that drive quite a bit has volunteered to bring and store multiple cases of wine. It might be nice to have a wine reception the first night.

Nothing comes directly to mind and I'll scan the contract, but judging from the rest of the nonsense in there, I'd say no, or at the very least, there'd be a corkage fee as Matt stated. What you bring into your room is your business, but in the hotel supplied meeting rooms, well, let's just say they have control of the reigns there. I don't think they'd have an issue with soft drinks or water - let's see what Matt finds out from Banquet.

... of course, if you don't mind sipping your Merlot through a Camelback tube... :grin:

 

[madmike2]

Can we bring our own wine to the hotel meeting rooms? If so, it would be a LOT cheaper to buy wine in California and bring it there and a forum member that has to make that drive quite a bit has volunteered to bring and store multiple cases of wine. It might be nice to have a wine reception the first night.

OR you could cut back on how much you imbibe at each sitting.

IIRC, at every WFO there has been a corkage fee. The scale of that fee might be something Matt could negotiate. Very nice of the Hilton to wave it last year. IIRC, Pegscraper and Isamacorp discussed this before WFO-2 and it was round $15, but a smaller venue at a restaurant who made good profit from wine sales with dinner.

 

[twowheelnut]

Can we bring our own wine to the hotel meeting rooms? If so, it would be a LOT cheaper to buy wine in California and bring it there and a forum member that has to make that drive quite a bit has volunteered to bring and store multiple cases of wine. It might be nice to have a wine reception the first night.

OR you could cut back on how much you imbibe at each sitting.

IIRC, at every WFO there has been a corkage fee. The scale of that fee might be something Matt could negotiate. Very nice of the Hilton to wave it last year. IIRC, Pegscraper and Isamacorp discussed this before WFO-2 and it was round $15, but a smaller venue at a restaurant who made good profit from wine sales with dinner.

Welp, I see nothing in the master contract about BYOB specifically, however Matt may find something in the banquet docs.

How about the fee? What's the consensus here? $10, 15, 20, 25? Once this gets decided, Dale can get the site going.

 

[Ignacio]

How about the fee? What's the consensus here? $10, 15, 20, 25? Once this gets decided, Dale can get the site going.

I'd say pencil in $25, but let's all discuss what the bottom line price will be. As we plug in all the elements....fee, food, shirt, supplies, PayPal adders we should gut check against what it would have been ala carte last year.

 

[madmike2]

How about the fee? What's the consensus here? $10, 15, 20, 25? Once this gets decided, Dale can get the site going.

I'd say pencil in $25,

I think that's the sum ($25) we discussed last year as it was being played "pretty close to the vest" in Reno and there was no "head room" for mistakes or last minute details.

 

[Ignacio]

How about the fee? What's the consensus here? $10, 15, 20, 25? Once this gets decided, Dale can get the site going.

I'd say pencil in $25,

I think that's the sum ($25) we discussed last year as it was being played "pretty close to the vest" in Reno and there was no "head room" for mistakes or last minute details.

No, actually we tried to live in $10 last year and meals for staff got a big bite of that. $20 would have gotten meals and made a dent in rooms.

The reason meals were so close was the chance for folks to snipe about line items. I'm all for setting one price for meals, shirt, and registration fee.

 

[twowheelnut]

The reason meals were so close was the chance for folks to snipe about line items. I'm all for setting one price for meals, shirt, and registration fee.

Oooh, I like that idea. Minimizes the bitchin'.

 

[IronMaiden]

Dale/Matt, can you forward a list of door prize donators from last year to Andrew? He's just itchin' to start dialing for dollars! :lol:

Ziggy e-mailed me awhile ago about getting donation stuff and who on the WFO staff to contact. I headed him in the fourm direction. Last year he got a ton of GC's for works shocks and some wild bill foot pegs. If someone is in charge of gathering donations, have them get in touch with Ziggy. His e-maiil is [email protected]

Lisa

 

[twowheelnut]

Dale/Matt, can you forward a list of door prize donators from last year to Andrew? He's just itchin' to start dialing for dollars! :lol:

Ziggy e-mailed me awhile ago about getting donation stuff and who on the WFO staff to contact. I headed him in the fourm direction. Last year he got a ton of GC's for works shocks and some wild bill foot pegs. If someone is in charge of gathering donations, have them get in touch with Ziggy. His e-maiil is [email protected]

Lisa

Thanks, Lisa! OrangevaleFJR is heading up the door prizes this year, I'll copy this to his PM.

 

[OrangevaleFJR]

Dale/Matt, can you forward a list of door prize donators from last year to Andrew? He's just itchin' to start dialing for dollars! :lol:

Ziggy e-mailed me awhile ago about getting donation stuff and who on the WFO staff to contact. I headed him in the fourm direction. Last year he got a ton of GC's for works shocks and some wild bill foot pegs. If someone is in charge of gathering donations, have them get in touch with Ziggy. His e-maiil is [email protected]

Lisa

Thanks, Lisa! OrangevaleFJR is heading up the door prizes this year, I'll copy this to his PM.

Yes, thanks Lisa. I contacted Ziggy

 

[beeroux]

I think a one price rally fee is best. Excluding dinners I guess?

I'd put the fee at $35 to 40 now that we have name tags and other costs. TWN, don't sell the event or yourself short. If you wind up with some bucks left over just roll it into next year. There's always a few hidden "gotchas" that the slightly larger fee can absorb. And $40 is still practically nothing to the consumer for all they get and all the effort required to give it to them.

Don't be afraid, bump up the $.

GZ