Status, Please

[twowheelnut]

Okay, staff... Sound off as to where you are with your doings and commitments. I just wanna get a handle on where we're at and what's left to do. Also, we need to spark it up again. Any thoughts as to carrots?

Thanks!

TWN

 

[SkooterG]

I am in the very beginnings of negotiations for the Lee Park's Total Control Clinic. I will start a seperate thread soon requesting input from staff.

Maybe, just maybe, I can get it wrapped up in a week or two and toss it out as a new carrot. Right now, the Lee Parks group is still trying to nail down a venue, which of course is necessary before anything can be finalized.

 

[Ignacio]

With our 158 paid attendees and 13 staff members we're just slightly in the black (about $500) when it comes to budget plans. That's a pretty thin margin compared to the $20,000+ in a PayPal account earning 5% interest, but we're in good shape I believe.

Only other piece I was sort of working on was the lanyard situation, but we had so much discussion I don't think we came to concensus. To go custom WFO lanyards and badge holders at probably around $2 a person or go value with non-custom at $0.30 each?

 

[twowheelnut]

With our 158 paid attendees and 13 staff members we're just slightly in the black (about $500) when it comes to budget plans. That's a pretty thin margin compared to the $20,000+ in a PayPal account earning 5% interest, but we're in good shape I believe.
Only other piece I was sort of working on was the lanyard situation, but we had so much discussion I don't think we came to concensus. To go custom WFO lanyards and badge holders at probably around $2 a person or go value with non-custom at $0.30 each?

Non-custom, if we can't get freebies from Yamaha.

 

[OrangevaleFJR]

I have a bunch of vendors saying they are coming. I need to circle around to them and have them define their gifts and level of involvement. I also need a physical address of where vendors should send the gifts in Park City.

IBM has me really busy since they bought FileNet...I haven't had a chance to change the format of the rides to what Dale is looking for.....

 

[Warchild]

No problem, I'll get us **** Peek's shipping address today...

 

[IronMaiden]

On-Site regisgtration coordinator checking in.

I've got two helpers right now for registration & will get a few more. Besides just lining up some folks to help me man the desk, not much to say. Will we have a lock'able room for registration like last year? We'll need a couple of tables and chairs. It would be nice if we could get them to supply a bulletin board. Last year we were not allowed to tape anything to the walls. Any restrictions this time around? I'd like to post a schedule of events and it would be nice to put a schedule in everyone's registration packet. Maybe the rides that you have planned could be printed and we could include them as well? Alot of people asked for copies of the rides last year.

I'd like to have a few folks help stuff the registration bags on Wednesday night when we get to P.C. Any volunteers???

I will need to order the zip-lock bags to put their stuff in & I'll have them shipped to ****. When I do order the bags, who do I send the bill to for reimbursement? The bags were about $175.00 last year. Cant imagine that they'll be too much more this time around.

Thats all for now.

Lisa

 

[twowheelnut]

On-Site regisgtration coordinator checking in.
I've got two helpers right now for registration & will get a few more. Besides just lining up some folks to help me man the desk, not much to say. Will we have a lock'able room for registration like last year? We'll need a couple of tables and chairs. It would be nice if we could get them to supply a bulletin board. Last year we were not allowed to tape anything to the walls. Any restrictions this time around? I'd like to post a schedule of events and it would be nice to put a schedule in everyone's registration packet. Maybe the rides that you have planned could be printed and we could include them as well? Alot of people asked for copies of the rides last year.

I'd like to have a few folks help stuff the registration bags on Wednesday night when we get to P.C. Any volunteers???

I will need to order the zip-lock bags to put their stuff in & I'll have them shipped to ****. When I do order the bags, who do I send the bill to for reimbursement? The bags were about $175.00 last year. Cant imagine that they'll be too much more this time around.

Thats all for now.

Lisa

Roger on the locking room. Now worries there. No restrictions that I know of, although skooter will be required to wear clothes at all times. I'll make sure you have an easel and b. board/ white board. O'vale is working on the maps, so we should be able to make copies and include. Maybe it's better to just instruct folks to download the rides/maps from the site?

I'll help stuffing bags... Stuff a bag, take a shot of tequila. Sounds like a fun night to me! :lol:

Iggy has the check book. He'll get you the funds.

Thanks a bunch!

Dale? Logo and event shirts?

 

[Ignacio]

I will need to order the zip-lock bags to put their stuff in & I'll have them shipped to ****. When I do order the bags, who do I send the bill to for reimbursement? The bags were about $175.00 last year. Cant imagine that they'll be too much more this time around.

Let's do this. How about I be the go person for budget approvals...and this will be the first?

Lisa, you have budget approval not to exceed $200 for zip lock bags and $50 for miscellaneous supplies like pens, scissors, labels, tape, etc. If you can spend less....that's great and will just help somewhere else in the budget later. If for some reason you can't get stuff for these limits, just let me know and we'll work it out.

I'll probably copy this over to another thread so we have a single place summary.

 

[madmike2]

I'd like to have a few folks help stuff the registration bags on Wednesday night when we get to P.C. Any volunteers???

Lisa, there are a group of 8 (Yep, I'm in the group with TWN) arriving in P.C. Wed. afternoon. I'll be there like last year and I'm sure we can enlist some others.

 

[IronMaiden]

I will need to order the zip-lock bags to put their stuff in & I'll have them shipped to ****. When I do order the bags, who do I send the bill to for reimbursement? The bags were about $175.00 last year. Cant imagine that they'll be too much more this time around.

Let's do this. How about I be the go person for budget approvals...and this will be the first?

Lisa, you have budget approval not to exceed $200 for zip lock bags and $50 for miscellaneous supplies like pens, scissors, labels, tape, etc. If you can spend less....that's great and will just help somewhere else in the budget later. If for some reason you can't get stuff for these limits, just let me know and we'll work it out.

I'll probably copy this over to another thread so we have a single place summary.

Thanks,

We should not have to go over that amount. I'll bring some office supplies from home & should really only need to buy the bags & maybe some labels (although I have a ton of stuff-(shops at Costco).

L

I'd like to have a few folks help stuff the registration bags on Wednesday night when we get to P.C. Any volunteers???

Lisa, there are a group of 8 (Yep, I'm in the group with TWN) arriving in P.C. Wed. afternoon. I'll be there like last year and I'm sure we can enlist some others.

Thanks, Mike...we'll just have a little stuffing party like last year and have it whipped into shape in no time.

 

[OrangevaleFJR]

Cdogman has agreed to store and deliver the vendor gifts for us. He has a warehouse and a covered trailer to move the stuff to the hotel.

 

[Toecutter]

I'll help stuffing bags... Stuff a bag, take a shot of tequila. Sounds like a fun night to me! :lol:

So, Wednesday night it is. I'll bring the tequila! I just need to call and extend my stay for that night.

Edit- Oops, already done....

I'd like to have a few folks help stuff the registration bags on Wednesday night when we get to P.C. Any volunteers???

Lisa, there are a group of 8 (Yep, I'm in the group with TWN) arriving in P.C. Wed. afternoon. I'll be there like last year and I'm sure we can enlist some others.

Where's this ride originating and do we have a route yet?

 

[Warchild]

**** Peek (GoFar) is our POC man for WFO diliveries, as he is right there onsite in Park City.

Apologies for the tardiness of providing **** Peek's address.

Here we go:

**** Peek

750 River Birch Ct.

Park City, UT 84060

Telephone contact (needed for UPS deliveries) 435-901-3011

I am sending him an extremely large box of the big blue 6' YAMAHA banners this weekend. We'll use it for decorations inside the Banquet Room.

Dale? Logo and event shirts?

I have been in contact with our Rallyshirt maker... I am going to try for a little unique color this year: the burnt orange used on the WFO-6 website. She is working the issue.

The logo is still in negotiations. More on that later......

 

[twowheelnut]

Thanks all. Things be lookin' sharp! :good:

 

[IronMaiden]

I am sending him an extremely large box of the big blue 6' YAMAHA banners this weekend. We'll use it for decorations inside the Banquet Room.

Dale,

Are there any of the ziplock bags left over from last year? I know we had some, and think they may have been sent back to WA with HMarc in his truck, but I really don't know what happened to them. Do you?

Thanks,

L

 

[twowheelnut]

Bump.

You'll notice I put out a 'deadline' post tonight. Thanks to Iggy for the guidance on that. :good: To the rest of youz: We have two months to go and I want to make sure our collars are buttoned down... So, lemme know where you all stand - wadaya got left to do and what's your time frame?

Anyone need help?

Any issues needing resolution?

Any questions or suggestions?

TIA,

Tim