On-site registration

[IronMaiden]

Hey All,

Just wanted to get my to-do list in order....

Dale~do we have any zip-lock bags left over from last years event? Also, someone mentioned that **** Peek lives in Park City. Has anyone chatted with him about us shipping stuff to him (zip-locks & t-shirts, stuff like that) & having him bring it to the hotel for us? It worked great last year having Brian Roberts help in that area. If no one has talked to him yet, I’d be happy to ask him if he’d help.

Name tags: how do you think the stick-on name tags worked for a multi day event? The pin-on type might be nice since the stick-on type don’t transfer well to a new shirt.

Registration desk volunteers: I’ve already had one forum member ask to help at the registration desk. Can I post a note to the forum asking for volunteers for, lets say, 2-hour shifts? I hate to keep asking the same folks (Eric V., Doug C., Linda V.S) Of course, I’d love their help again, but I don’t know yet if they’re going this year. Also, last year we had the registration desk open almost the whole weekend, with a few hours off for meals and playing. I’d like to set certain hours for registration & then post that info for the participants.

I don’t know if the hotel could supply us with a bulletin board, but it came in handy last year in Reno to post messages, schedules and ride route. Also, it might be nice to give a printed schedule to all participants in their goody bags. I had a lot of folks ask for a schedule last year. Same goes for ride route suggestions.

Well, that’s all I can think of for now. Thanks for your time,

Lisa

 

[madmike2]

Name tags: how do you think the stick-on name tags worked for a multi day event? The pin-on type might be nice since the stick-on type don’t transfer well to a new shirt.
Registration desk volunteers: I’ve already had one forum member ask to help at the registration desk. Can I post a note to the forum asking for volunteers for, lets say, 2-hour shifts? I hate to keep asking the same folks (Eric V., Doug C., Linda V.S) Of course, I’d love their help again, but I don’t know yet if they’re going this year. Also, last year we had the registration desk open almost the whole weekend, with a few hours off for meals and playing. I’d like to set certain hours for registration & then post that info for the participants.

1.) I believe the name tag issue is part of the changes being made...to a pin-on or lanyard type. That should give the vounteers something else to keep them from being bored.

2.) A number of people have messaged me about volunteering. I've been directing them to message TWN...so he can be making a list in his spare time.

 

[Ignacio]

Name tags: how do you think the stick-on name tags worked for a multi day event? The pin-on type might be nice since the stick-on type don’t transfer well to a new shirt.

I'd concur. The trick might be finding them reasonably priced. If memory serves they were about $200 to $300 for acetate type with pins at OfficeMax for the amount of folks we had registered. Since we were tight on funds and I was stressing getting paid back because of meals.....I went two runs of stickers for about $70. Pin-ons would be very much better.

 

[twowheelnut]

Name tags: how do you think the stick-on name tags worked for a multi day event? The pin-on type might be nice since the stick-on type don’t transfer well to a new shirt.

I'd concur. The trick might be finding them reasonably priced. If memory serves they were about $200 to $300 for acetate type with pins at OfficeMax for the amount of folks we had registered. Since we were tight on funds and I was stressing getting paid back because of meals.....I went two runs of stickers for about $70. Pin-ons would be very much better.

Toecutter has thrown his help hat into the ring and as I recall he had a source on lanyard tags... Oh, Bob?

 

[madmike2]

Toecutter has thrown his help hat into the ring and as I recall he had a source on lanyard tags... Oh, Bob?

Is he on the list for posting here?

 

[Ignacio]

Thought I had added him some time back, but I might have accidentally killed his permission yesterday working on another board task. He has permission back though and I PM'ed him.

I'll plan on doing something special again for staff lanyards like last year?

 

[Toecutter]

Toecutter has thrown his help hat into the ring and as I recall he had a source on lanyard tags... Oh, Bob?

Yo, I don't have a source but will look into it.
How many we lookin' at?

Do you need to know soon enough to add the cost to the rally fee? They'll probably run a buck or so each.

 

[Warchild]

Dale~do we have any zip-lock bags left over from last years event?

I dunno, I don't think so... I'll look in the two boxes HMarc sent me.

Also, someone mentioned that **** Peek lives in Park City. Has anyone chatted with him about us shipping stuff to him (zip-locks & t-shirts, stuff like that) & having him bring it to the hotel for us?

Yep, I did that long ago... he's all wired into it, ready to go. He'll be receiving the Rallyshirts as well. He will be the de-facto Brian Roberts equivalent for WFO-6.

Registration desk volunteers: I’ve already had one forum member ask to help at the registration desk. Can I post a note to the forum asking for volunteers for, lets say, 2-hour shifts? I hate to keep asking the same folks (Eric V., Doug C., Linda V.S) Of course, I’d love their help again, but I don’t know yet if they’re going this year.

I can add a checkbox to the WFO-6 web page signup form for people to check if they want to volunteer.....

 

[twowheelnut]

Yo, I don't have a source but will look into it.
How many we lookin' at?

Do you need to know soon enough to add the cost to the rally fee? They'll probably run a buck or so each.

I'd say 200 (though they prolly sell them in chunks of 250/500/1000) should do and yeah, ASAP so we can get the site up and running. Thanks, by the way! You have a PM, too.

I can add a checkbox to the WFO-6 web page signup form for people to check if they want to volunteer.....

Great idea. I'll look back into my PM's... there's a couple of folks offereing to volunteer.

 

[beeroux]

About name tags, just do whats easy and who cares it it's 2 bucks. It becomes a souvenir of the event, and the rally fee will cover it.

I'm probably way behind, but has a price been set yet? Made public?

GZ

 

[SkooterG]

I'm probably way behind, but has a price been set yet? Made public?

Notta. Still trying to establish what that price will be as we are still determining costs.

 

[IronMaiden]

As for costs: The zip-lock bags for swag were about $180.00 last year.

 

[Ignacio]

I'm probably way behind, but has a price been set yet? Made public?

Notta. Still trying to establish what that price will be as we are still determining costs.

I'm thinking a new thread for budget and cost worksheet to try and start rounding these things up in one spot.

Tim, you have a roughed-out plan in mind or you want me to try starting a new thread that's a kind of worksheet we can work on collectively? I know I still don't have food numbers yet, but we could start with those we do and placeholders for those we don't.

 

[IronMaiden]

Here are a couple of options for name tags that I found at Office Max web site:

Neck Hanging Badge 3" x 4"

Item # 20046273 , Style # 74459

100/BX $61.89

Clear Pin-On Vinyl Badge Holder Business Card Size 3-1/2" x 2-1/4"

Item # 07021830 , Style # CB-7-0C

100/PK $12.99

Clear Clip-On Vinyl Badge Holder Business Card Size 3-1/2" x 2-1/4" - Side Load

Item # 07100512 , Style # AVE74556

100/PK $52.99

I think that the clear pin-on type are the type that are used at the IBA National Meet and Hyder Seek events. They aren't too fancy but look to be budget friendly.

Just a couple of ideas to throw into the pot.

L

 

[twowheelnut]

I'm thinking a new thread for budget and cost worksheet to try and start rounding these things up in one spot.
Tim, you have a roughed-out plan in mind or you want me to try starting a new thread that's a kind of worksheet we can work on collectively? I know I still don't have food numbers yet, but we could start with those we do and placeholders for those we don't.

Knock yer socks off, you graphing, spread sheeting foo'.

 

[madmike2]

Bump...to get "Lee Parks Total Control" off the visible forum page.

 

[twowheelnut]

It is off Mike. Put yer specs on!

 

[madmike2]

It is off Mike. Put yer specs on!

Yep...because of my "bump".